Handles bookings and eliminates no-shows - without your team lifting a finger.
What It Does
The Appointment & Reminder Agent handles inbound booking requests via WhatsApp, email, or your website. It checks live availability, confirms the appointment, and sends automated reminders at 24 hours and 2 hours before the scheduled time.
After the appointment, it sends a follow-up message for rebooking or a review request. No-show detection triggers a recovery message automatically. Every step runs without human involvement.
Lead or client requests appointment via WhatsApp, email, or website
Agent checks live calendar and proposes available slots
Booking confirmed and calendar invite sent to both parties
Automated reminder sent 24 hours before the appointment
Second reminder sent 2 hours before appointment
Follow-up sent for rebooking or Google review within 48 hours
No-show detected - recovery message sent within 1 hour
What It's For
Ideal where response speed directly impacts conversion quality.
Results Metrics
No-show rate
22% → 6%
Admin saved/week
9 hrs
Bookings from leads
+ 61%
Reminders sent on time
100%
Investment
One-time · Custom build + integration + testing
Monitoring · maintenance · minor optimisations
Handles bookings and eliminates no-shows - without your team lifting a finger.
Performance-backed
If the quality bar is missed, we iterate until met.
No extra charges
Revisions and fixes are included, always.
Locked in writing
Every build is contractually covered.
Custom n8n workflow for booking, reminders, and follow-up
Calendar integration (Google Calendar, Calendly, or custom system)
WhatsApp and email reminder configuration
No-show detection and recovery message
Post-visit follow-up and review request
Booking confirmation with calendar invite
30-day post-launch optimisation sprint
Team training and written documentation
Still thinking?
Google Calendar, Calendly, Acuity, and most booking systems with an API. Custom integrations available.
5 minutes. No commitment. We tell you exactly what to automate first.
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